Today’s enterprises are constantly seeking new ways to increase efficiency, productivity, and security, all while decreasing costs. Though it’s an ambitious goal, it’s also essential for staying ahead in an increasingly competitive and volatile business landscape.
Thankfully, print workflow automation helps organizations streamline complex processes and increase accuracy, even when (and especially when) they’re strapped for time and resources.
By leveraging the latest AI and automation technologies, print workflow automation software makes the entire printing process a breeze. Now, let’s get into the details, including what print workflow automation is and how it benefits enterprise-level organizations.
Print Workflow Automation Explained
Print workflow automation is a web-based, no-code software solution that helps streamline and optimize print production. Also known as print management or outpoint management, it automates tasks, including print job scheduling, routing, delivery, and others. It’s a secure, scalable, print solution that helps businesses save time, reduce errors, and lower printing costs.
Here are some of the key features of print workflow automation.
- Document automation: eliminates manual processing bottlenecks
- Advanced reporting: helps identify workflows that need to be expedited or rerouted
- User task lists: ensure workflows are managed correctly
- Auditing and reporting: features that enforce compliance and regulatory standards
- Tracking and notifications: increase transparency and erase silos
- Native connectors: effortlessly integrate workflows with existing applications
Features like mobile capture, scanning, and eSignatures further enhance print processes and connect departments across the organization. With seamless third-party integrations, print workflow automation is one of the most user-friendly workflow builders on the market.
4 Benefits of Print Workflow Automation
There’s a reason the print management industry is growing rapidly. The market is expected to reach $118.27 billion by 2031, largely fueled by the increased demand to optimize budgets and print processes.
Businesses that invest in print workflow automation enjoy benefits such as streamlined print operations, reduced costs, increased visibility, and enhanced security, to name a few.
1. Streamlined Operations
Most workers say they don’t have enough time to focus during the workday, yet the demand for increased productivity is higher than ever. This is why print automation is so valuable—it saves IT professionals and business leaders and their teams valuable time that is often wasted on inefficient printing.
With print workflow automation software, users can easily export and print data from multiple applications for reporting, storing, version control, and more. A highly visible, unified, native printing experience makes the whole process completely seamless, meaning fewer IT tickets and fewer headaches across the organization.
2. Reduced Costs
Centralizing print management allows companies to have better control over their printing infrastructure, which helps reduce overall costs by minimizing waste and the need for IT support. Because printing is done efficiently, securely, and cost-effectively, businesses can reduce spending on printers, printing supplies, and costly print servers.
3. Increased Visibility
Nearly one-third of all business leaders are looking to AI to help increase employee productivity without increasing headcount. They want to use it to save time, help teams work smarter, and eliminate busy work.
Here’s the good news: AI is up for the challenge. Print workflow automation allows businesses to scale using insights only available with the help of AI. Rather than relying on siloed, disparate systems, it offers businesses unparalleled visibility for generating, storing, and sending documents. With print management, organizations get the data needed to pivot, grow, and make a measurable impact.
4. Enhanced Security
Over 40% of organizations have had an IT security breach in the last 12 months, and security breaches have increased for 70% of U.S. businesses in 2024. This dramatic rise in cybersecurity threats is causing enterprises to rethink their print processes, with 79% increasing their print security spending.
Print workflow automation software aids businesses in addressing these concerns, helping to increase security and meet ever-evolving compliance and regulatory requirements. Secure printing options like pull printing and user authentication help protect sensitive documents and prevent unauthorized access. Unsurprisingly, organizations that invest in print management services are considered print security leaders.
Empower Your Business with Print Workflow Automation
Print management solutions empower enterprises to overcome the many challenges that come with outdated printing processes, such as costly equipment, disparate systems, complex security needs, and limited resources.
By streamlining document workflows, businesses can transform their print environment from a cumbersome burden to a powerful tool for efficiency, productivity, and ongoing success.
Ready to optimize your printing and reduce costs? Book a demo today to learn more about PrinterLogic, a powerful workflow management solution that eliminates information silos and connects your entire organization.